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Executive Assistant -- Heathsville, VA
Location:
Kilmarnock, VA
Description:
Location: Heathsville, Virginia Company URL: www.hickoryground.com Experience: Intermediate Compensation: 35-40K Position Description: Under the direct supervision of the Controller this position provides administrative and secretarial support for the office of the CEO. In addition to typing, filing and scheduling may perform duties such as financial record keeping, payroll, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures. Duties and Responsibilities: Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Performs desktop publishing. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Establishes, develops, maintains and updates filing system for the Controller. Retrieves information from files when needed. Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Organizes and prioritizes large volumes of information and calls. Sorts and distributes mail. Opens mail for the office of the CEO. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information Answers phones for the Office of the CEO. Takes messages or fields/answers all routine and non-routine questions. Acts as a liaison with all HQ departments and outside agencies. Handles confidential and non-routine information and explains policies when necessary. Works independently and within a team on special nonrecurring and ongoing projects. Supports market data analyst in maintenance of the department finances. Activities include: copying check requests and sending to accounts payable travel reimbursement, documenting corporate credit card expenses to corporate finance. May assist with overflow work for Controller, President, CEO, and others as needed. Attend virtual phone conferences as needed as well as using virtual fax processes and scanners. Required Job Skills: Technical Capacity Personal Effectiveness/Credibility Thoroughness Collaboration Skills Communication Proficiency Flexibility Comfortable using email as a main communication function Position Requirements: High school diploma and at least one year of administrative experience.
Posted:
December 26 2023 on Claz
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More About this Listing: Executive Assistant -- Heathsville, VA
Executive Assistant -- Heathsville, VA is a Clerical Executive Assistant Job located in Kilmarnock VA. Find other listings like Executive Assistant -- Heathsville, VA by searching Oodle for Clerical Executive Assistant Jobs.
Executive Assistant -- Heathsville, VA is a Clerical Executive Assistant Job located in Kilmarnock VA. Find other listings like Executive Assistant -- Heathsville, VA by searching Oodle for Clerical Executive Assistant Jobs.